Terms, plans and privacy
Last updated 5 October 2026. Plain English, no small print tricks.
Who we are
FillZap (fillzap.com) is an independent UK app run by a sole trader. Contact us any time at info@fillzap.com.
Using FillZap
Finding fuel prices, planning journeys, the fuel log, the mileage log and the monthly report are free. Fuel prices come from the UK government's Fuel Finder scheme (and official French and Spanish data) and can change before you get there, so always check the price on the pump. FillZap helps you keep records; it isn't tax or financial advice. If you're unsure what you can claim, ask HMRC or an accountant.
Receipt backup plans
If you sign in, FillZap can back up your fuel receipt photos so they're safe if you lose or change your phone.
| Plan | Receipts backed up | Price |
|---|---|---|
| Free | 30 a tax year | £0 |
| Plus | 50 a tax year | £1.99 a month |
| Pro | 1,000 a tax year | £5.99 a month |
A tax year runs from 6 April to 5 April, and your allowance starts again each year. Receipts you've backed up are kept for six years (HMRC asks self-employed people to keep records for at least five), then deleted. You can download them as a PDF at any time from the fuel log.
Payment, cancelling and refunds
- Plus and Pro are monthly subscriptions, paid by card through Stripe. FillZap never sees or stores your card details.
- Your plan renews automatically each month until you cancel. You can change or cancel it any time in FillZap: fuel log, then Manage plan. When you cancel, you keep your plan until the end of the month you've paid for, and you're not charged again.
- 14-day money-back: if you change your mind within 14 days of first subscribing, email info@fillzap.com and we'll refund that payment in full. This is in addition to your legal rights.
- After cancelling, receipts already backed up stay saved; you just can't add more than the Free allowance.
- If we ever change a price, we'll tell you at least 30 days before it applies, and you can cancel before then.
- If we ever close FillZap, we'll give at least 30 days' notice so you can download your receipts, and refund any time you've paid for and not used.
Your data and privacy
- Without an account, your fuel log, car details and receipt photos stay on your phone only.
- With an account, we keep your email address and the things you choose to save (your fuel log, journeys, car details and, if you back them up, receipt photos) so they're on any phone you sign in on.
- Scanning a receipt sends the photo to Google's Gemini AI to read the details. It isn't used to train their AI and we don't keep that copy; your phone keeps its own.
- Location is only used when you tap "Use my location", to find stations near you. We don't store it.
- We never sell your data or use it for advertising. Some links to partner offers are marked "Ad"; if you buy through them we may earn a small commission.
- Deleting your account (Settings, then Delete my account) deletes everything we hold, including backed-up receipts, straight away.
- Questions or requests about your data: info@fillzap.com. You can also contact the UK Information Commissioner's Office (ico.org.uk).
The legal bit
We do our best to keep FillZap accurate and working, but we can't guarantee prices, routes or availability, and we're not responsible for losses from relying on them, except where the law says we can't limit our responsibility. These terms are governed by the law of England and Wales. We may update them; the date at the top shows the latest version, and we'll tell you about changes that affect a paid plan.